Simple Safety Meetings™ - Free
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Free Simple Safety Meetings™ Help You:
- Save lives and prevent on the job injuries.
- Improve employee morale, productivity, and product quality.
- Reduce the number of accidents and lower insurance rates.
- Save money and increase profit.
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Our free Simple Safety Meetings™ topics are meant to be shift level safety talk discussions that can be administered by a shift supervisor with the goal of increasing safety awareness about a specific topic, like "Lockout / Tagout". Our safety talks are designed to be simple, easily understood, focused, short, and lead by a first level supervisor or even a shift member.
In fact, some research suggests that meetings, lead by peers with a supervisor available, actually communicate the information better than a management / supervisor individual. Our Simple Safety Meetings™ are designed to be used by either a supervisor OR a shift member.
These safety meeting topics are be FREE and downloadable as a PDF. If you are a current customer, we will also offer the option to customize these for you by adding your logo.
Below, you will find our "Qualities of a Simple Safety Meeting™" and our "Simple Safety Meetings™ Leader's Approach" (both typed onto the page for your preview and as a PDF down load) and our "Generic Attendance Form" downloadable as a PDF at the very bottom.
Qualities of an Effective Simple Safety Meeting™:
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Frequent safety meetings are important to the success of your safety program. Shift level safety meetings are an important part of any safety awareness program.
Every safety meeting must contain three elements to be effective:
1 – Communicate that employee safety is a high priority with the company.
This can never be over communicated when it is true.
2 – Concise and focused on a specific topic without rambling stories and content.
3 – Encourage employee participation and feedback.
The safety meeting leader does not need to be a highly trained or a polished presenter, but does need to be able to communicate with employees, answer questions, or at least be able to get answers to questions, and be capable of reinforcing the company’s commitment to employee safety and safety procedures.
The best time to hold a safety meeting is at the beginning of the shift. Be absolutely sure to start the meeting on time, having the participants sign in quickly before the meeting starts. Start by thanking the participants for their attendance and attention, stating the primary meeting topic or purpose, and handing out any meeting materials. Unless the setting is a formal classroom with formal trainers, the shift level safety meeting should be short, no longer than 15 minutes. Any longer and employee’s minds will wander as they begin thinking about their work day rather than concentrating on the meeting and safety.
Regularly scheduled safety meetings will help your employees understand that safety is an important issue at your company and they will help carry the company safety message throughout your facility keeping the awareness of safety issues at the forefront.
Safety meetings are also one of the best methods to inform workers and motivate them to get safety out of the “classroom” and into the actual work environment. Safety meetings can be formal or informal but should always be focused, concise and interesting.
The basic elements of a safety meeting include, planning, preparation, supervision, and documentation. Selecting a topic for a safety meeting is not always easy, but well worth the time spent in determining what topics are important to your company.
•• Safety meetings encourage safety awareness. Other means of getting the safety message across are often too easily ignored. But, when a group of workers get together to discuss the hazards they have encountered and the steps they can take to eliminate them, it increases each worker's safety consciousness.
•• Safety meetings get employees actively involved. Safety meetings get employees thinking about safety and encourage them to come up with ideas and suggestions for preventing accidents and minimizing the hazards with which they are most familiar.
•• Safety meetings motivate employees to follow proper safety practices. Small group meetings are the best place to demonstrate the uses of protective equipment, proper lifting techniques and other safety procedures.
•• Safety meetings can help to nip safety hazards in the bud. A safety meeting is the time to pinpoint minor hazards and concerns before they result in real problems. It also presents a good opportunity to discuss hazards that are inherent in the workplace and that experienced employees are likely to take for granted.
•• Safety meetings introduce workers to new safety rules, equipment and preventive practices. In addition to introducing new things, a safety meeting is a good time to reinforce the importance of long-standing safety procedures and to remind employees of the reasons behind them.
•• Safety meetings provide vital information on accident causes and types. Regular meetings are the best way of keeping employees up-to-date on the hazards in their environment and what can be done about them. They also make it easier for the company to maintain accurate accident statistics, an important tool in tracing the progress of prevention efforts.
A quality, highly visible safety program pays big dividends in non-safety areas such as improved morale, higher productivity, more time on the job, lower costs and a generally happier and healthier work force. Employees care about the company because the company cares about them.
Simple Safety Meeting™ Leader's Guide / Approach:
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Procedural recommendation for a Simple Safety Meeting™ Leader:
A. Prior to the meeting read the topic content to be sure you understand it.
B. Make notes regarding specific company issues, policies or items for extra emphasis.
C. Have each participant “sign in” on the participant information sheet prior to starting the meeting and the meeting clock.
D. Hand out the “Topic Content” meeting sheet when the participant “signs in” making sure each participant has a pencil or pen for note taking.
E. Instruct the participants to take their time and read through the content, taking their time to understand it and make notes about questions or suggestions they may have.
F. Wait until everyone is done reading, asking the early finishers to please be quiet while everyone else finishes. (During this time it is a good idea for the leader to re-read the content so as not to appear to be paying attention to who are slow readers and fast readers. Do not embarrass slow readers, but encourage them to take their time to finish so they completely understand and can ask questions.)
G. After everyone has completed reading and making notes, use a few moments to emphasize, clarify or restate any of the most relevant topic points.
H. Ask the participants if they have any questions, suggestions or need any clarification.
I. When the 10-minute bell goes off, the leader must be totally done, except answering questions from the participants.
J. If another meeting is scheduled, remind everyone of the next meeting date and time.
K. End the meeting by thanking the participants for their attention and questions.
L. Remind the participants that working safely is a choice, and you (the leader) and the company wants them to make a conscious effort to choose to work safely
Our content is such that it can be passed out to the participants for them to read during the meeting. The leader’s function is to merely emphasize company specific points, ask if everyone understands the topic points and ask for comments and suggestions.
Our theory is that many shift level safety meeting leaders are not presenters and can feel uncomfortable making any sort of presentation in front of a group of people. However, shift level safety meeting leaders are typically knowledgeable in their area and can handle participant questions and suggestions quite well. The goal of any safety meeting is to communicate the information and make sure the participants understand the safety issues, procedures and policies at hand for your specific company.
Our approach is a simple one. Short, to the point meetings that last no longer than 10 minutes. In fact, we suggest having a standard kitchen timer at the meeting. As soon as the meeting starts, set the timer for10 minutes. When the bell goes off, the leader’s portion MUST be concluded and the ONLY allowable discussion is participant questions, suggestions and comments.
Ideally, the topic content should be covered within 10 minutes, not including employee questions. After 10 minutes of presentation, employee’s minds begin to wander, thinking about the workday ahead, future plans in their personal life or just day dreaming.
Simple Safety Meeting™ Generic Attendance Form - CLICK to DOWNLOAD as a PDF
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